FleetPilot for RV fleet operators — your RV fleet's financial backbone. Replaces QuickBooks and spreadsheets.
New Introducing FleetPilot Free: $0, no credit card required
Built for RV fleet operators Outdoorsy · RVshare · Wheelbase

Your RV fleet’s
financial backbone.

Company financials, investor financials, and per-unit P&L across Outdoorsy, RVshare, and Wheelbase — reconciled, with financial controls built in. Replaces QuickBooks and spreadsheets.

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● 14-day free trial · no credit card required
10 hours
avg. saved on financials and owner statements each month
$400
avg. saved on expense reconciliations & QuickBooks subscription each month
10 minutes
to be connected to Turo, Ride, HQ, Wheelbase
1 hour
or less response time for expert support
Connects to Outdoorsy RVshare Wheelbase Stripe Plaid
How it connects

Every booking site brings in trips.
FleetPilot turns them into one P&L.

Outdoorsy RVshare Wheelbase
FleetPilot
Reconciliation Accounting Ownership
All in one

Everything your RV fleet’s books run on.

One platform to reconcile every booking site, professionalize the back office, and keep owners and your CPA happy.

Claims & reconciliation

Claims

File, track, and reconcile every damage claim from every platform — photos, repair costs, and reimbursement status posted back to the right unit's P&L.

Turo disputes

Issue, track, and reconcile every guest refund. Each adjustment ties back to the trip and to whoever owes it — you or the owner.

Vehicle expenses

Generator service, tires, slide-outs, and warranty work — every receipt lands on the right unit’s P&L and the right owner’s statement, matched to the bank transaction that paid it.

Owners & accounting

Replace QuickBooks

Your fleet's books in one place — tax-ready, reconciled, and audit-grade. Built for rental operators, no spreadsheet glue.

Owner statements

Branded, investor-grade statements and Stripe Connect payouts, with a self-serve portal for every owner you co-host for.

Tax-ready

Schedule C, MACRS & Section 179 depreciation, and 1099-K reconciliation across Outdoorsy and RVshare — all handled, ready at tax time.

Growth

Profit & decisions

True per-vehicle profit on every car — with exit-timing and acquisition signals that tell you which to keep, sell, or buy next.

Scale with investors

Bring on owners and investors with reporting they trust — clean books, per-car returns, and statements that make adding cars easy.

Reports & analytics

Slice your numbers by vehicle, channel, or period with a build-your-own report editor — see exactly how you're doing.

Company · Investor · Vehicle

One view of your whole RV fleet.

Every unit, every platform, every dollar — per-unit P&L, utilization, and depreciation in one place, updated continuously.

The FleetPilot platform — RV fleet dashboard with per-unit P&L, owner payouts, utilization, maintenance, and tax center

Want a guided walk-through with the real product?

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A founding operator

Built alongside operators like Alexander Stevens.

5 RVs and 84 vehicles — his entire rental operation runs on FleetPilot.

Engineering & Product from x.AI · Guideline · Gusto · Ceterus
Alexander Stevens
Alexander Stevens
Founder · High Flying Rentals · Phoenix, AZ
5 RVs 84 vehicles All on FleetPilot
★★★★★
"Managing a fleet of RVs and cars across multiple platforms, the back office was a full-time job. As a product advisor at FleetPilot I'm helping co-develop the solution to all my administrative and co-hosting problems."

Frequently Asked Questions

I list on both Outdoorsy and RVshare. How do you handle income from both?

FleetPilot normalizes payouts from both platforms into a single ledger — matched to the correct unit, net of each platform's fees and taxes. You get one P&L that shows your true income across all platforms, not two exports that never add up to the same bank deposit.

How do you handle RV depreciation?

FleetPilot tracks MACRS depreciation per unit, including 5-year recovery periods for vehicles in active rental, and flags Section 179 and bonus depreciation opportunities. Your YTD depreciation is always visible, so your CPA gets clean schedules instead of a request to figure it out from scratch.

Can FleetPilot connect to Wheelbase?

Yes. If you use Wheelbase for direct bookings and reservation management, FleetPilot reads your Wheelbase booking data and includes direct revenue in the same P&L as your Outdoorsy and RVshare income — no manual exports, no duplicate entry.

I manage RVs for investors. Can owners see their own numbers?

Yes — and it's included. Each owner gets a private portal with their unit's revenue, fees, expenses, net payout, and tax documents — no add-on fee, no charge to them or to you.

How is an RV different from a car for taxes?

RVs used for commercial rentals are typically depreciable business property — but recovery period, bonus depreciation eligibility, and mileage vs. actual-cost elections work differently than cars. FleetPilot tracks actual cost (maintenance, insurance, storage, depreciation) per unit so your CPA can optimize without guessing.

How long does setup take with 10+ units?

Bring your Outdoorsy or RVshare booking export and a bank statement. Most operators have their first per-unit P&L within 90 minutes — we auto-match VINs, categorize platform transactions, and map your accounts, then walk you through it live on your free onboarding call.

How does FleetPilot protect my data?

FleetPilot takes data privacy very seriously. Your data is never shared with another operator, no matter what, and we never sell it. We have an engineer dedicated to protecting all users’ data. Bank connections through Plaid are read-only, and everything is encrypted in transit and at rest.

Get started

Built alongside serious operators. Try it free for 14 days.

Connect Outdoorsy, RVshare, your bank, and your receipts — your ledger, per-unit P&L, and owner statements build themselves.

  • Guided onboarding — we help migrate your platform and bank data, line by line. Self-onboard in 30 minutes.
  • Direct product access — every feature exists because a real operator asked for it.
  • Every unit in one ledger — company financials, per-unit P&L, and owner statements that always agree.
Start free Book a Demo
David Robledo Alex Stevens Jasmine 1200+ vehicles and 50+ operators trust FleetPilot
Stripe payouts · Plaid read-only bank access · Bank-level encryption · Data never sold
Start with a 14-day free trial — no credit card required. Prefer to see it first? Grab a 15-min demo.