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Built for RV fleet operators Outdoorsy · RVshare · Wheelbase

One platform for
your whole RV fleet.

Stop reconciling Outdoorsy deposits, RVshare payouts, and a maintenance log that's six weeks behind. FleetPilot brings multi-platform income, per-unit P&L, owner statements, and tax-ready books into one place.

Apply for Access Book a demo
● 7-day free trial · cancel anytime
3 platforms
One dashboard
~1 hr
To your first P&L
Per-unit
P&L after depreciation
$49/mo
One flat price
Connects to Outdoorsy RVshare Wheelbase Stripe Plaid
How it connects

Every booking site brings in trips.
FleetPilot turns them into one P&L.

Outdoorsy RVshare Wheelbase
FleetPilot
Operations Accounting Ownership
All in one

Everything your RV operation runs on.

One platform to reconcile every booking site, professionalize the back office, and keep owners and your CPA happy.

Operations

Claims

File, track, and reconcile every damage claim from every platform — photos, repair costs, and reimbursement status posted back to the right unit's P&L.

Guest refunds

Issue, track, and reconcile every guest refund. Each adjustment ties back to the trip and to whoever owes it — you or the owner.

Maintenance

Generator service, tires, slide-outs, and warranty claims — recurring schedules, alerts, and per-VIN history. Attach a receipt and the ticket closes.

Owners & accounting

Replace QuickBooks

Your fleet's books in one place — tax-ready, reconciled, and audit-grade. Built for rental operators, no spreadsheet glue.

Owner statements

Branded, investor-grade statements and Stripe Connect payouts, with a self-serve portal for every owner you co-host for.

Tax-ready

Schedule C, MACRS & Section 179 depreciation, and 1099-K reconciliation across Outdoorsy and RVshare — all handled, ready at tax time.

Growth

Profit & decisions

True per-vehicle profit on every car — with exit-timing and acquisition signals that tell you which to keep, sell, or buy next.

Scale with investors

Bring on owners and investors with reporting they trust — clean books, per-car returns, and statements that make adding cars easy.

Reports & analytics

Slice your numbers by vehicle, channel, or period with a build-your-own report editor — see exactly how you're doing.

Operations · Accounting · Ownership

One view of your whole RV fleet.

Every unit, every platform, every dollar — per-unit P&L, utilization, and depreciation in one place, updated continuously.

The FleetPilot platform — RV fleet dashboard with per-unit P&L, owner payouts, utilization, maintenance, and tax center

Want a guided walk-through with the real product?

Book a demo
A founding operator

Built alongside operators like Alexander Stevens.

5 RVs and 84 vehicles — his entire rental operation runs on FleetPilot.

Engineering & Product from x.AI · Guideline · Gusto · Ceterus
Alexander Stevens
Alexander Stevens
Founder · High Flying Rentals · Phoenix, AZ
5 RVs 84 vehicles All on FleetPilot
★★★★★
"Managing a fleet of RVs and cars across multiple platforms, the back office was a full-time job. As a product advisor at FleetPilot I'm helping co-develop the solution to all my administrative and co-hosting problems."
Frequently asked

Questions every RV operator asks first.

I list on both Outdoorsy and RVshare. How do you handle income from both?

FleetPilot normalizes payouts from both platforms into a single ledger — matched to the correct unit, net of each platform's fees and taxes. You get one P&L that shows your true income across all platforms, not two exports that never add up to the same bank deposit.

How do you handle RV depreciation?

FleetPilot tracks MACRS depreciation per unit, including 5-year recovery periods for vehicles in active rental, and flags Section 179 and bonus depreciation opportunities. Your YTD depreciation is always visible, so your CPA gets clean schedules instead of a request to figure it out from scratch.

Can FleetPilot connect to Wheelbase?

Yes. If you use Wheelbase for direct bookings and reservation management, FleetPilot reads your Wheelbase booking data and includes direct revenue in the same P&L as your Outdoorsy and RVshare income — no manual exports, no duplicate entry.

I manage RVs for investors. Can owners see their own numbers?

Yes — and it's included. Each owner gets a private portal with their unit's revenue, fees, expenses, net payout, and tax documents — no add-on fee, no charge to them or to you.

How is an RV different from a car for taxes?

RVs used for commercial rentals are typically depreciable business property — but recovery period, bonus depreciation eligibility, and mileage vs. actual-cost elections work differently than cars. FleetPilot tracks actual cost (maintenance, insurance, storage, depreciation) per unit so your CPA can optimize without guessing.

How long does setup take with 10+ units?

Bring your Outdoorsy or RVshare booking export and a bank statement. Most operators have their first per-unit P&L within 90 minutes — we auto-match VINs, categorize platform transactions, and map your accounts, then walk you through it live on your free onboarding call.

Apply for Access

Built alongside serious operators. Now rolling out with a few more.

FleetPilot is currently onboarding a limited number of fleet operators. We work closely with each one through setup, statements, and tax-time — that's why access is intentional.

  • White-glove onboarding — we migrate your Outdoorsy, RVshare, Wheelbase, and bank data with you, line by line.
  • Multi-platform from day one — every feature was built knowing operators live on more than one booking site.
  • Prioritized by fit, not order received — typically 3–50+ units with 2–10 owners.
Request Access Book a Demo
Approved operators get a 7-day free trial. We respond to qualified applicants within 1 business day. Prefer to see it first? Grab a 30-min demo.