FleetPilot is now in beta — only 2 founding Pro spots left. Lock in your price before they’re gone. Book a demo →
For operators running Turo, direct bookings & rideshare rentals For multi-channel fleet operators

You’re running a real rental business.
Your back office still thinks you’re a Turo hobbyist.

Your direct booking trips are in a different spreadsheet than your Turo trips. Your vehicle owners want clean statements across both, and you’re reconciling it manually every month just to answer them. Every channel you add multiplies the chaos. FleetPilot fixes the back office: one P&L per vehicle regardless of source, owner statements across every channel, and a tax export your CPA can actually use.

Built by a Turo fleet manager · an accounting software founder · a data scientist

Book a 30-min demo
★★★★★

“FleetPilot replaced QuickBooks, four spreadsheets, and dozens of painful hours on owner statement updates. I actually have my weekends back and my co-hosts have never been happier.”

TC
Tyler C. — Limitless Rentals, 20-car fleet
CPA-ready exports included  ·  Built to work with your accountant
FP
FleetPilot — Performance ×
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FleetPilot Performance Dashboard
Owner Payout Calculated
$1,450.22 — ready to send
True Net Profit
$4,247 after real depreciation & expenses
Owner Statement Ready True Net Profit
Book a 30-min demo
★★★★★

“FleetPilot replaced QuickBooks, four spreadsheets, and dozens of painful hours on owner statement updates. I actually have my weekends back and my co-hosts have never been happier.”

TC
Tyler C. — Limitless Rentals, 20-car fleet
The Operator Problem

You’re managing 20 vehicles and running your business in stitched-together spreadsheets.

Revenue comes in from multiple sources. You’re co-hosting on Turo, managing vehicles for owners who need to be paid correctly every month. You’re reconciling it all manually, hoping the numbers are right before you hit send. And because depreciation isn’t in your numbers, your “profit” is overstated by thousands. You’re growing, but making decisions on the wrong data.

See your fleet’s real numbers →
FleetPilot vs. the alternatives

Most fleet operators are flying blind.
Here’s why.

vs. Platform Dashboards

Your Turo dashboard shows revenue. FleetPilot shows profit.

Turo shows you gross earnings. It doesn’t show what you kept after insurance, maintenance, platform fees, real depreciation, and owner splits. And it will never tell you which vehicles to buy next or which ones to exit. Skipping real depreciation alone overstates profit by thousands per vehicle, per year.

  • No per-vehicle cost breakdown — expenses are completely invisible
  • No buy signals, no sell signals — just raw revenue numbers
vs. Spreadsheets

Spreadsheets can’t make decisions. They just hold data.

Spreadsheets can track your fleet — if you’re willing to spend hours reconciling every expense, guessing which ones to bill back to owners, and manually building depreciation formulas that break every month. No buy signals. No sell signals. No intelligence.

  • Manual CSV reconciliation every single month-end
  • MACRS depreciation formulas that break as you scale
vs. QuickBooks

QuickBooks doesn’t know what a VIN is.

It can’t split trip revenue by owner, calculate MACRS depreciation, or tell you which vehicles are underperforming. You’d still need spreadsheets for the actual fleet work — which defeats the point. And it costs $115/month for the privilege.

  • $115/month layered on top of 4 spreadsheets that still do the real work
  • Can’t generate owner statements, buy/sell signals, or per-VIN P&L
See your ROI

How much is your current setup actually costing you?

Adjust the sliders to see your time and money saved by switching to FleetPilot.

5 vehicles100 vehicles
080 vehicles
2 hrs40 hrs
$25/hr$200/hr
$0/mo$3,000/mo
$
e.g., QuickBooks Online, Xero, FreshBooks
Your estimated annual savings
Your hours reclaimed per year 122 hrs
Owner statement hours saved (~17 min/vehicle/mo) 40 hrs
Value of time saved $9,180
Accounting system savings $1,380
VA / bookkeeper cost reduction (~40%) $2,400
Total annual value $10,560
FleetPilot annual cost $1,188
Net annual benefit $9,372
Save $9,372/year — Book a demo

FleetPilot handles ~40% of manual reconciliation work. VA/bookkeeper savings assume a ~20–25% reduction — you'll still need them, they'll just spend less time on financial prep. Time value assumes your hourly rate above.

What FleetPilot does for you

10x the fleet intelligence. Everything QuickBooks can’t do.

Your real margin lives below the Turo payout line. This is where FleetPilot works.

Co-hosting & Owner Relations
30-Second Co-hosting Statements

Select owner, pick month. Professional PDF with trip itemization, split revenue, matched expenses, and net payout in 30 seconds. Your co-hosts and investors get clean statements. You get your weekends back.

PDF & email delivery
Fleet Intelligence
Per-Vehicle P&L

Revenue, expenses, owner splits, and real depreciation curves combined into a true profitability score per vehicle. Every car gets a verdict: Strong, Break Even, or Losing Money. Not based on cash flow — based on what you actually keep.

Profitability verdicts
Powered by AI
AI Expense Matching

Connect your bank + credit card accounts and FleetPilot’s AI assigns every transaction to your fleet chart of accounts — maintenance, fuel, insurance, supplies, fuel. Review the exceptions, categorize with one click from the mobile or web app. Every dollar lands in the right vehicle’s P&L and/or owner statement automatically.

One-click approval
Team & Field Operations
Your Bookkeeper Just Became Unnecessary

Every fleet gets a dedicated FleetPilot inbox. A detailer buys wiper blades — they forward the receipt. A driver fills up — they snap and send. FleetPilot parses the receipt, auto-matches it to the transaction in your bank feed, and books it to that vehicle’s P&L and owner statement in real time. Field staff assign directly to a vehicle. No VA chasing paper. No end-of-month receipt archaeology. The people closest to the work keep your books current.

Field-staff ready
Built-in Compliance
Real Tax Engine

MACRS depreciation with luxury auto limits, Section 179, bonus depreciation — calculated automatically per vehicle. Every expense on the correct Schedule C line. Upload your 1099-K, review, done.

Schedule C & Form 4562
Market Intelligence
Buy Signal

When a vehicle in your fleet hits its payback threshold and demand is rising in your market, FleetPilot flags it. Know when to add capacity before your competitors do — based on your actual numbers, not instinct.

Data-driven expansion
Fleet Optimization
Sell Signal

Every vehicle gets a real-time Keep / Watch / Sell verdict based on projected mileage, market value, revenue trajectory, depreciation, maintenance, and holding costs. FleetPilot shows you the optimal exit window before depreciation erodes your return.

Keep / Watch / Sell
FP
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Owner Statements
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FleetPilot — Profit & Loss ×
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Profit & Loss
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FleetPilot — Expenses ×
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Expenses
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FleetPilot — Receipt Inbox ×
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Receipt Inbox
3 pending match
AutoZone — Wiper Blades
From: marcus@myfleet.com → expenses@fleetpilot.com
$24.99
✓ Matched to transaction
Maintenance
Assigned to: 2022 Honda CR-V — Plate 7KLM394
Shell Gas Station
From: driver2@myfleet.com → expenses@fleetpilot.com
$61.40
✓ Matched to transaction
Fuel
Book It
11 receipts auto-booked this week
No VA needed
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FleetPilot — Tax Center ×
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Tax Center
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Buy Signal
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Sell Signal
One system. Every data source.

All your data in. Decisions out.

FleetPilot pulls from every source your fleet touches — Turo, your bank, your cards, receipts — and turns it into per-vehicle intelligence. Depreciation, owner splits, Schedule C, and buy/sell signals all flow from the same place. Most operators cancel their $115/mo QuickBooks subscription within 60 days.

Data Sources
Turo
Direct Rental Software
Vehicle Market Data
Receipts
Bank
Credit Cards
FleetPilot
FleetPilot
Outputs
Schedule C
Vehicle P&Ls
Owner Statements
Real Depreciation
Buy Signal
Sell Signal
Your fleet, your model

Whether you own every vehicle or manage them for others.

FleetPilot handles the financial complexity of both fleet models — and operators often run both at once.

Own your fleet

You bought the vehicles, you run the operation. FleetPilot gives you the financial clarity to know which cars earn their keep — and the data to justify every buy and sell decision.

  • ✓ Vehicle-level P&L to spot underperformers
  • ✓ MACRS & Section 179 depreciation per vehicle
  • ✓ Schedule C auto-mapped and tax-ready
  • ✓ Benchmark daily rates against market peers
  • ✓ Works with your platform CSV — no API dependency, no platform risk
Co-hosting & managing for owners

Think of it like property management for cars — the financial rigor STR managers use for investor properties, applied to your fleet. FleetPilot handles the splits, the statements, and the per-owner reporting that no generic tool can.

  • ✓ Configurable revenue splits per line item
  • ✓ Branded owner statements with one-click email
  • ✓ Per-owner payout tracking and history
  • ✓ Separate P&L reporting by vehicle owner
  • ✓ Scales from 5 to 200+ vehicles across multiple owners
Co-hosting & investor-ready operations

Co-hosting statements that make your owners want to add more cars.

The operators who grow fastest aren’t just managing vehicles — they’re running a fund. When every co-host and investor gets a branded monthly statement with trip-level detail and clean net payouts, a one-car trial turns into a five-car partnership. FleetPilot gives your operation the financial presentation that serious co-hosts and capital expect.

  • ✓ Professional co-hosting & owner statements — branded monthly PDF with trip-level detail, revenue splits, matched expenses, and net payout
  • ✓ Owner portal — co-hosts and investors log in to view statements, track earnings, and download tax documents on their own
  • ✓ 1099 generation — year-end 1099s prepared automatically from payout history
  • ✓ Configurable revenue splits — percentage or fixed fee per vehicle, per line item
  • ✓ One-click email delivery — send statements to all co-hosts and owners in seconds, not hours
  • ✓ Investor-ready reporting — the transparency that turns a one-car trial into a five-car partnership
Owner Statement
March 2026 · 3 Vehicles
PDF Ready
OwnerMichael Rivera
HostApex Fleet Mgmt
PeriodMar 1 – 31, 2026
Total Earnings
$4,820
Mgmt Fee (20%)
−$964
Net Payout
$3,856
Vehicle Trips Earnings Mgmt Fee Net
2023 Tesla Model Y 8 $2,140 −$428 $1,712
2022 Honda Civic 6 $1,380 −$276 $1,104
2024 Ford Bronco 5 $1,300 −$260 $1,040
PDF ready · One-click email to investor
Your investors see clean, professional reports. You spend 30 seconds per statement, not 30 minutes.
Built-in compliance

Tax compliance isn’t a feature you add later. It’s built into every transaction.

FleetPilot maps every expense to the correct IRS Schedule C line item from the moment you upload — so tax prep isn’t a scramble, it’s a review. Then choose your path: file yourself in minutes, or hand a clean, audit-ready package to your CPA.

  • ✓ 1099-K auto-population — upload your form and income flows in automatically
  • ✓ Schedule C line mapping — Lines 9, 18, 21, 23, 25, 26, 27a, and 31 pre-filled
  • ✓ Missing deduction detection — AI finds unclaimed write-offs like vehicle loan interest and maintenance
  • ✓ Self-employment tax estimate — Social Security (12.4%) and Medicare (2.9%) calculated for you
  • ✓ TurboTax export — or hand your completed Schedule C to your Tax Pro
  • ✓ Claude Co-Work (Beta) — AI-assisted filing walkthrough inside TurboTax
  • ✓ CPA-ready export — hand your accountant a clean package: categorized expenses, Schedule C mapping, and depreciation schedules. No re-entry, no spreadsheet wrangling.
TaxCenter
Schedule C · 2025 Tax Year
3-Step Wizard
✓ Upload 1099-K
✓ Review Expenses
3 File or Hand Off
Line 1 · Gross Income $67,240
Line 21 · Repairs $4,180
Line 25 · Utilities $1,920
Line 31 · Net Profit $38,460
AI: 2 unclaimed deductions found · $1,240 potential savings
Included on all plans. Your Tax Center is ready right now — upload your 1099-K, categorize your expenses, and your complete Schedule C is ready to file yourself or hand off to your CPA.
Work with a CPA? Find a FleetPilot Certified Partner →
For CPAs & Tax Professionals

When your Turo clients use FleetPilot, they hand you organized data — not spreadsheet chaos. Per-vehicle P&L, Schedule C line mapping, depreciation schedules. You do the strategy. We do the cleanup.

See how FleetPilot works for CPAs →
FleetPilot Mobile App

Capture expenses in the field.
Instantly.

The FleetPilot mobile app lets your team snap receipts the moment money is spent. Every expense flows directly into the right vehicle’s P&L — matched, categorized, and ready for owner statements.

9:41
FP
Receipt Matched
Jiffy Lube $340 · VIN scanned → Tesla Model Y. Tap to confirm.
now
FleetPilot
Add Expense
AI MATCHED — 98% confidence
VEHICLE
2022 Tesla Model Y
CATEGORY
Maintenance
Sch. C Line 9
MERCHANT
Jiffy Lube
AMOUNT
$340.00
Confirm & Add to Owner Statement
RECENT MATCHES
Shell Gas Station
Honda Civic · Fuel
$62.40
✓
AutoZone
BMW 3 Series · Maintenance
$28.15
✓
  • Receipt Capture — In the Field
    Snap a photo of any receipt, then scan the VIN or select the vehicle. FleetPilot matches it, categorizes it, and logs it — no manual entry, no lost receipts, no end-of-month scramble.
  • Role-Based Access
    Give field staff and VAs receipt capture access only. Your bookkeeper sees expenses. You see everything. No one gets more than they need.
  • Expenses Flow into Vehicle P&Ls Instantly
    Every captured receipt hits the vehicle’s P&L in real time — categorized, matched, and reflected in owner statements automatically.
Now in Beta
Get Early Access
iOS Android
Beyond Turo

You didn’t build a fleet just to depend on one platform forever.

Right now, somewhere in your fleet, a car is sitting idle on a Tuesday afternoon. Turo isn’t paying you for that window. But an Uber driver who needs a car for the week will. And so will the customer who Googled “rent a car near me” and found you directly. The operators who break through the Turo ceiling aren’t smarter — they just have the infrastructure to say yes to every channel. FleetPilot gives you that infrastructure.

🚗
The idle window

“That car could be renting to a rideshare driver right now.”

Uber and Lyft drivers need cars. Your low-utilization windows — nights, weekdays, slow seasons — are exactly when they need them. FleetPilot tracks this revenue with the same rigor as your Turo trips, with correct owner splits and expense matching from day one.

✉
The fee ceiling

“25% off the top, every single trip.”

Every direct booking you land is a trip you don’t pay Turo’s host fee on. The operators who have built their own direct rental channel run it through FleetPilot alongside their Turo data — same P&L, same statements, one place to see what each channel actually earns.

🔍
The platform risk

“What happens if Turo changes its terms?”

100% platform dependency is a business risk. The operators who sleep well at night have diversified — direct bookings, rideshare fleet partners, secondary platforms. FleetPilot is built for operators who run on multiple channels and need one clean financial picture of all of it.

FleetPilot unifies every revenue channel into a single P&L. No matter where the trip came from, you get the same per-vehicle profit clarity, the same owner statements your co-hosts trust, and the same tax-ready export your CPA expects.

Turo Direct Bookings Rideshare Driver Rentals Outdoorsy Auto Wheelbase More coming
Pricing

Priced for fleet operators, not hobbyists.

Less than 1% of fleet revenue. Saves 20+ hours a month. Try free for 14 days — no credit card required.

20+ hrs saved / month
<1% of fleet revenue
<5 min to full fleet snapshot
Starter
$29 / mo base
+ $2 per vehicle  ·  14-day free trial included
  • ✓Unlimited professional owner statements
  • ✓Vehicle-by-vehicle P&L
  • ✓Fleet performance dashboard
  • ✓AI expense categorization
  • ✓Live vehicle market data
  • ✓Estimated market depreciation
Book a demo
★ Most Popular
Pro
$49 / mo base
+ $4 per vehicle  ·  14-day free trial included
★ Only 2 founding spots left  ·  Founding pricing locked in for 12 months
  • Everything in Starter, plus:
  • ✓Company P&L
  • ✓Buy Signal
  • ✓Sell Signal
  • ✓Unlimited bank & card connections
  • ✓Tax Deduction Maximizer
  • ✓Schedule C export
  • ✓Mobile app & AI receipt scanning
  • ✓Wheelbase & Turo imports
  • ✓Direct booking integration
  • ✓Multi-user support
  • ✓Dedicated support
Book a demo
Enterprise
Custom
For large fleets and the financial professionals who manage them.
  • Everything in Pro, plus:
  • ✓Owner portal logins
  • ✓Multi-entity support
  • ✓1099 prep export
  • ✓Custom integrations
  • ✓Data migration help
  • ✓Priority onboarding & support
Talk to us
Managing 50+ vehicles?
We'll build the right plan for your operation. Most large fleets are set up and running within a week.
Talk to us →
CPA or tax professional with Turo clients?
FleetPilot makes your job easier. Get certified, earn referral commissions, and be listed in our partner directory.
See how FleetPilot works for CPAs →
From real fleet operators

Operators who run real fleets made the switch.

★★★★★

"Owner statements used to take me an entire weekend. FleetPilot cuts that to under an hour. My owners get clean, professional statements and they actually trust the numbers now."

MJ
Marcus J.
14-car fleet · Atlanta, GA
★★★★★

"The Buy Signal and Sell Signal alone paid for itself in the first month. I sold two underperformers I'd been holding onto and used that capital to add a vehicle in a better market. The per-vehicle P&L makes those decisions obvious."

KR
Keisha R.
27-car fleet · Miami, FL
★★★★★

"FleetPilot cut our monthly admin time by 60%. Between the automated owner statements and per-vehicle P&L, I finally have the visibility to know which cars to double down on and which to drop. We discovered revenue insights we never would have found in spreadsheets."

TC
Tyler C.
18-car fleet · Los Angeles, CA

Built by fleet managers, for fleet managers. FleetPilot was designed alongside Limitless Rentals — 18 vehicles in LA — and built by a team with deep roots in data science and accounting software (X.AI, Ceterus, Guideline 401k). Every feature exists because a real operator needed it.

FAQ

Common questions

No — and QuickBooks is completely optional. If you use FleetPilot throughout 2026 and upload your bank and credit card transactions, you’ll have everything you need for taxes without it. FleetPilot includes a fleet-specific chart of accounts, rental-category expense mapping, MACRS depreciation, owner statements, and Schedule C prep — everything QuickBooks can’t do for a fleet. You can keep using QBO if you want, but most operators drop it once they’re fully set up in FleetPilot.
Absolutely. Book a free 30-minute demo and we'll walk through your fleet setup together — importing your data, assigning vehicles to owners, configuring splits, and getting your first P&L. Schedule a call.
Absolutely. FleetPilot was built for fleet managers who handle vehicles on behalf of others. You get configurable revenue splits per line item, branded owner statements with one-click email delivery, and per-owner payout tracking.
Upload your bank or credit card CSV. Our AI reads every transaction and maps it to a standardized rental fleet chart of accounts — fuel, maintenance, tolls, platform fees, insurance, and more. Review, adjust if needed, done. Works with Chase, AMEX, and most major banks.
Yes. Bank connections use bank-level encryption via Plaid — the same infrastructure trusted by millions of financial apps. FleetPilot has strict read-only access: we can see and categorize your transactions, but we can never move your money or make changes to your accounts. Your Turo earnings data and banking information are never sold or shared with third parties.
Completely. Your Turo earnings, trip revenue, and payout history are yours alone — they are never shared with other users, pooled into benchmarks, or used to train AI models. FleetPilot uses your data exclusively to generate your own reports and insights. No other user or third party can see your numbers.
No. Upload your platform CSV and bank statements. FleetPilot handles categorization, Schedule C mapping, depreciation calculations, and owner statements. You just review and approve.
Yes. Upload your Outdoorsy Auto earnings CSV the same way you would a Turo export — FleetPilot’s AI categorizes and maps everything to the same rental fleet chart of accounts, with VIN-based vehicle tracking and the same tax engine. If you’re on multiple platforms, FleetPilot combines your Turo, Outdoorsy Auto, and direct booking data into a single unified view. No duplicate vehicles, no manual merging.
Absolutely — most FleetPilot customers start on Turo. Upload your Turo CSV and you’ll have per-vehicle performance analytics, sell signals, buy signals, and earnings breakdowns within minutes. Add your bank data to get the full expense-inclusive P&L and owner statements. As your fleet grows and you add revenue channels, FleetPilot grows with you. You don’t need to switch systems later; you already have the one built for where you’re going.
Yes. FleetPilot supports multiple user roles so your whole team can collaborate without everyone seeing everything. Your ops team or VA can upload receipts directly from the FleetPilot mobile app without being given access to the full financials. Your bookkeeper or accountant gets the view they need — categorized expenses, Schedule C mappings, depreciation schedules — without touching owner payouts or fleet strategy. Everyone works in the same system, with the right level of access.

Your fleet deserves a financial system
built for how it actually works.

Know your true profit per vehicle. Pay your owners correctly. Stop running a serious business on spreadsheets. FleetPilot is where fleet operators graduate to.

Book a demo

Pro from $49/mo + $4/vehicle  ·  Only 2 founding spots left

Book a demo