Legal

Terms of Service

Last updated: March 1, 2026

These Terms of Service ("Terms") govern your access to and use of the FleetPilot platform, including the website at getfleetpilot.com and related services (collectively, the "Service"), operated by FleetPilot ("we," "us," or "our"). Please read these Terms carefully before using the Service.

By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, do not access or use the Service.

1. Eligibility

You must be at least 18 years old and capable of forming a binding contract to use the Service. By using the Service, you represent and warrant that you meet these requirements. If you are using the Service on behalf of a business or other entity, you represent that you have the authority to bind that entity to these Terms.

2. Account Registration

To access certain features of the Service, you must create an account. You agree to:

  • Provide accurate, current, and complete information during registration
  • Maintain and promptly update your account information
  • Keep your login credentials secure and confidential
  • Notify us immediately of any unauthorized access to your account
  • Accept responsibility for all activity that occurs under your account

We reserve the right to suspend or terminate accounts that contain inaccurate information or violate these Terms.

3. Use of the Service

Permitted Use

The Service is designed to help fleet hosts manage financial operations, including owner statements, receipt tracking, expense categorization, 1099 filing, and accounting integrations. You may use the Service only for its intended purpose and in compliance with all applicable laws and regulations.

Prohibited Conduct

You agree not to:

  • Use the Service for any unlawful purpose or in violation of any applicable laws
  • Attempt to gain unauthorized access to the Service, other accounts, or related systems
  • Interfere with or disrupt the integrity or performance of the Service
  • Reverse engineer, decompile, or disassemble any part of the Service
  • Use automated means (bots, scrapers, etc.) to access the Service without our written consent
  • Upload or transmit viruses, malware, or other harmful code
  • Impersonate any person or entity, or misrepresent your affiliation
  • Use the Service to transmit spam or unsolicited communications
  • Sublicense, resell, or redistribute the Service without our prior written consent

4. Subscriptions and Payments

Plans and Pricing

The Service is offered under various subscription plans as described on our pricing page. We reserve the right to modify pricing at any time, with reasonable notice to existing subscribers before changes take effect on their next billing cycle.

Billing

By subscribing to a paid plan, you authorize us to charge the payment method on file on a recurring basis (monthly or annually, depending on your selected plan). All fees are quoted in U.S. dollars unless otherwise stated.

Cancellation and Refunds

You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of the current billing period. We do not provide refunds for partial billing periods. After cancellation, you will continue to have access to the Service through the remainder of your paid period.

Free Plan

We may offer a free plan with limited features. We reserve the right to modify or discontinue the free plan at any time with reasonable notice.

5. Intellectual Property

Our Rights

The Service, including all content, features, functionality, software, design, text, graphics, logos, and trademarks, is owned by FleetPilot and is protected by intellectual property laws. You are granted a limited, non-exclusive, non-transferable license to access and use the Service solely for its intended purpose.

Your Content

You retain ownership of any data, documents, and content you upload or create through the Service ("Your Content"). By using the Service, you grant us a limited license to process, store, and display Your Content solely to provide and improve the Service.

Feedback

If you provide feedback, suggestions, or ideas regarding the Service, you grant us the right to use such feedback without restriction or compensation.

6. Third-Party Integrations

The Service may integrate with third-party platforms (such as Turo, QuickBooks, and banking services). Your use of these integrations is subject to the respective third party's terms and policies. We are not responsible for the availability, accuracy, or practices of third-party services. You authorize us to access and exchange data with connected third-party services on your behalf.

7. Data and Privacy

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, and protect your information. By using the Service, you consent to the data practices described in our Privacy Policy.

8. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

FleetPilot does not provide tax, legal, or financial advice. The financial reports, statements, and calculations generated by the Service are tools to assist with fleet management and are not a substitute for professional accounting, tax, or legal counsel. You are solely responsible for verifying the accuracy of all financial information and for compliance with applicable tax laws.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, FLEETPILOT AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, DATA, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT, OR ANY OTHER LEGAL THEORY.

OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING UNDER THESE TERMS SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

10. Indemnification

You agree to indemnify, defend, and hold harmless FleetPilot and its affiliates, officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising out of or relating to your use of the Service, violation of these Terms, or infringement of any rights of a third party.

11. Termination

We may suspend or terminate your access to the Service at any time, with or without cause, upon reasonable notice. You may terminate your account at any time by contacting us or through your account settings. Upon termination:

  • Your right to access the Service will cease immediately
  • We may delete your account data after a reasonable retention period
  • Sections of these Terms that by their nature should survive termination will remain in effect

12. Governing Law and Disputes

These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be resolved exclusively in the state or federal courts located in Delaware, and you consent to the personal jurisdiction of such courts.

13. Changes to These Terms

We reserve the right to update or modify these Terms at any time. We will notify you of material changes by posting the updated Terms on this page and updating the "Last updated" date. Your continued use of the Service after any changes constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Service.

14. General Provisions

  • Entire Agreement: These Terms, together with the Privacy Policy, constitute the entire agreement between you and FleetPilot regarding the Service.
  • Severability: If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.
  • Waiver: Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision.
  • Assignment: You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations without restriction.

15. Contact Us

If you have any questions about these Terms of Service, please contact us at:

FleetPilot
Email: hello@getfleetpilot.com