FleetPilot — Your rental fleet's financial backbone. Replaces QuickBooks and spreadsheets.
NewIntroducing FleetPilot Free: $0, no credit card required
MansurAlex StevensDavid RobledoJulio1000+ vehicles run on FleetPilot
For independent rental fleets

Your rental fleet's
financial backbone.

Company financials, investor financials, and vehicle P&L — reconciled, with financial controls built in. Replaces QuickBooks and spreadsheets. Works with any booking software.

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Start free · Onboard in 5 minutes · Cancel anytime

FleetPilot dashboard showing revenue and trips, performance by rental class, and revenue by source
FleetPilot mobile app showing connected bank accounts, bank balance, credit owed, and transactions needing review
ReconciliationBalanced
Matched this morning
Turo payout $1,284.50Matched to Checking ••4821
2m ago
Missing receipt for $240 at Discount TiresUpload receipt to match
15m ago
Alex R. — September statementBalanced to the ledger
1h ago
With FleetPilot I am able to manage my fleet's entire financials and analytics in one place across all of my revenue channels, financial accounts, and vehicle investors.
Alex StevensHigh Flying Rentals · 72 vehicles · Turo + Direct rentals · Phoenix, AZ
Integrates with all of your favorite fleet tools and your financial accounts
TuroWheelbaseHQ RentalsRideStripePlaid+15 more
Most operators drop QuickBooks or manual spreadsheets within 15 days of going live
15 days
Of bookkeeping time back for fleets, every month
10–50 hrs
Vehicles run on FleetPilot, across 30+ fleet owners
1000+
ZB Auto Spot
ZB Auto Spot
152 vehicles · Houston, TX
High Flying Rentals
High Flying Rentals
72 vehicles · Phoenix, AZ
Flota Auto
Flota Auto
13 vehicles · San Diego, CA
Rochester Car Rental, LLC
Rochester Car Rental, LLC
64 vehicles · Detroit, MI
SMAZ Auto Rentals
SMAZ Auto Rentals
30 vehicles · Houston, TX
Limitless Rentals
Limitless Rentals
22 vehicles · Los Angeles, CA
And more fleets
650+ more vehicles · across 30+ owners
Works with any booking software

Keep your booking software. Add the financial backbone.

Turo
Email parser & CSV import
Wheelbase
API connection
HQ Rentals
API connection
Other
CSV import
Powers your bookings

Bookings · Insurance · Operations

  • ✓Listings, direct bookings & your rental website
  • ✓Payments, deposits & pricing control
  • ✓Insurance coverage across every channel
  • ✓Renter vetting & marketplace infrastructure
FleetPilot
Replaces QuickBooks & spreadsheets
Powers the financials

Company · Investor · Vehicle

  • ✓Company financials — cash, P&L, tax-ready books
  • ✓Investor financials — statements and payouts per owner
  • ✓Vehicle P&L — profit and ROI per vehicle
  • ✓Reconciled, with financial controls built in
The financial backbone

Three pillars, one reconciled ledger.

Every number on every page traces back to a bank transaction or a channel payout.

The ledger · bank feed
DISCOUNT TIRE 0731
Maintenance · Operating ••4417 · FORD-BRON-742
-$260.00Matching…
01 · Company

Company financials

Fleet-wide income, cash flow, and balances — live from bank feeds and channel payouts, closed into tax-ready books.

Net operating income · YTD
$118,702.07-$260.00
27 vehicles · 3 channels · 2 banks
02 · Investor

Investor financials

A statement and a payout for every owner and capital partner behind your vehicles — each line traceable to a reconciled entry.

Alex R. — March 2026
4 vehicles · 23 trips
$1,232.74
Discount Tire · billed back-$260.00
Balanced to the ledger. PDF emailed.
03 · Vehicle

Vehicle P&L

Revenue, expenses, and MACRS depreciation roll up per vehicle — so you know which cars actually make money.

FORD-F-15-BRON-742Jan – Aug
Trip revenue$4,812.00
Maintenance-$382.19
Insurance-$389.00
Depreciation (MACRS)-$811.25
Net profit$3,229.56
Built in, not bolted on

Reconciliation & financial controls built in

  • ✓Every payout ties to the bank
  • ✓Every expense ties to a vehicle
  • ✓Every statement balances to the ledger
  • ✓Every role sees only its slice
SHELL OIL 4482-$68.42
Fuel · FORD-BRON-742Matched to bank
DRMaintenance expense$260.00
CROperating account$260.00
Financial controls

Your ground ops, accountant, investors, and VA firm each see only their slice.

Give your accountant the books, each investor their own statements, and your VA the transactions to categorize — nobody sees more than their role needs, and nothing changes without a trail.

Role-based access
You, the ownerFull access
InvestorTheir owner portal
AccountantBooks & statements only
VA firmCustom
Ground OpsExpense entry only
James von der LiethCliff HuangDedicated support team2 full-time founders — not a side project.
See full team of engineers, accountants and fleet operators
Why fleets run on FleetPilot
Replaces QuickBooks

Cancel QuickBooks. Keep the books.

A real double-entry ledger built for rental fleets — per-vehicle, per-investor, every channel in one place. Most operators drop QuickBooks or manual spreadsheets within 15 days of going live.

Integrated with all the revenue channels you love
TuroWheelbaseRideand moreSee all 19 integrations
Find missing funds

Every payout, matched to the bank — so nothing goes unreconciled.

Channel payouts, reimbursements, and deposits are tied to the bank transaction they landed in. What didn't arrive shows up as a gap, not a surprise at tax time.

Account for every expense

Every receipt, matched to a vehicle and an investor.

Parking, tolls, tickets, fuel, cleaning, damage claims — each one lands on the right vehicle and the right owner's statement. The money you're owed stops leaking through the cracks of a busy month.

10–50 hours back every month

Month-end in an hour, not a weekend.

Imports, categorization, statements, and reconciliation run from one ledger — so the close is a review, not a rebuild.

Tax-ready. Investor-ready.

Books your CPA can file and your investors can trust.

Schedule C and MACRS depreciation from a ledger that already balances — and statements every owner and lender can trace line by line.

Built for real fleets

1000+ vehicles run on FleetPilot, from 10-car fleets to 150+.

FleetPilot was shaped by real operators, engineers, accountants, and a data scientist. Meet a few of them below.

See your own fleet's bottom line after depreciation & expenses — it takes 10 minutes.

Get started for free
Real operator stories

Real operators are scaling with FleetPilot

Trusted by fleet operators of every size, from Turo hosts to independent multi-channel operators with 150+ vehicles.

One financial system.
Company, investor, and vehicle financials.

FleetPilot replaces disconnected spreadsheets and QuickBooks Online with one integrated solution, designed exclusively for rental fleet operators.

REVENUE CHANNELSTuro$17,500Wheelbase$14,000Ride$10,000Priceline$8,200Private rentals$5,300FleetPilotAll revenue channels. One ledger.TuroWheelbaseRidePricelinePrivate rentalsTotal revenue$55,000
01 / SCALE

Expand seamlessly to direct bookings and new revenue channels

Every new revenue channel lands in the same ledger — Turo, Wheelbase, HQ Rentals, or a CSV — without a second set of books.

OWNER STATEMENTSTrips & revenue syncedExpenses matchedOwner split appliedGenerated in 60 secondsFleetPilotOwner statement · July 2026Gross earnings$7,685.44Host share−$2,185.90Expenses−$1,795.77Owner payout$3,703.777 vehicles · 25 trips · 98 trip daysSent to owner · Stripe payout queued
02 / INVESTORS

Investor financials in 60 seconds

Professional owner and investor statements with Stripe payouts, generated from the reconciled ledger instead of a weekend of spreadsheets.

FINANCINGCapital readiness92Lender-readyCompany financialsVehicle P&L & cash flowFleet performanceMatched partnersVehicle financingMatchedBusiness line of creditMatchedFleet expansion loanMatched
03 / FINANCE

Get better financing terms

Build lender-ready financials and operational metrics, then connect with financing partners that understand rental fleets.

TAX-READY BOOKSBank transactionsTrips & payoutsReceipts & expensesCategorized & reconciledCPA-ready packageProfit & LossBalance sheetReconciliationSchedule CDepreciation & mileageReady to share →
04 / TAX-READY

Hand your CPA clean, finished books

Depreciation, mileage, and every expense already categorized, so your CPA gets a finished file, not an expensive mess.

KEEP / BUY / SELLProfit per vehicleAfter expenses & depreciation2023 Tesla Model YTuro · 71% utilization$18,4202022 BMW X5Turo + direct · 64%$9,2102023 Ford TransitDirect · 48%$4,13012-month forecastRevenueCashJANMARMAYJULSEPNOVEvery decision backed by real numbersKEEPBUYSELL
05 / DECIDE

Scale profitability with confidence

Trip revenue, available cash, disputes, and utilization at a glance — so every keep, buy, or sell call is backed by real numbers, not gut feel.

06 / SEE IT LIVE

See it live on your fleet.

14-day free trial, no credit card required — your own numbers running in FleetPilot.

Start for free
See how FleetPilot compares to QuickBooks

But wait, there's more.

  • Co-host Portal
  • Market Intelligence
  • Financial Forecasting
  • ROI Forecasting
  • Maintenance Tracking & Alerts
  • Completed Turo Inspection PDFs
Try for free

Frequently Asked Questions

Does FleetPilot replace QuickBooks?

Yes. FleetPilot is a complete double-entry ledger built for rental fleets — reconciled bank feeds, per-vehicle P&L, investor statements, and Schedule C and MACRS depreciation reporting out of the box. Most operators cancel their QuickBooks subscription within 15 days of going live. If you'd rather run both for a while, the optional QuickBooks sync keeps them in step until you're ready to retire it.

Which booking software does FleetPilot work with?

FleetPilot can work with any booking software as long as it has a CSV export. Wheelbase and HQ Rentals are connected via live API.

How is FleetPilot different from QuickBooks, Stessa, or Hurdlr?

QuickBooks is general-purpose accounting — it doesn't understand co-host splits, per-vehicle P&L, or platform CSVs, so you end up bolting on spreadsheets. Stessa is built for long-term real estate. Hurdlr is built for solo gig drivers. FleetPilot is purpose-built for peer-to-peer rental fleets: VIN-level tracking, configurable owner statements, MACRS depreciation, and a chart of accounts designed around how rental fleets actually earn and spend. Most operators delete their QuickBooks subscription within 15 days of going live — we deliver a complete double-entry ledger, reconciled bank feeds, and audit-ready balance sheets out of the box.

Does FleetPilot replace Wheelbase or HQ Rentals?

No — FleetPilot integrates with Wheelbase and HQ Rentals. Think of it as two halves of one stack: Wheelbase and HQ Rentals handle the booking side — the renter marketplace, insurance coverage, driver vetting, background checks, MVR pulls, and security deposits. They keep your renters safe, your bookings legal, and your listings discoverable. FleetPilot handles everything after the booking — the books, balance sheet, investor statements, tax automation, and claims, toll, and violation reconciliation. Most serious operators run both. FleetPilot does not run a renter marketplace, sell insurance, run background checks, or verify driver identity — and we don't plan to. Those are services your booking platform already does well.

How does FleetPilot protect my data?

FleetPilot takes data privacy very seriously. Your data is never shared with another operator, no matter what, and we never sell it. We have an engineer dedicated to protecting all users' data. Bank connections through Plaid are read-only, and everything is encrypted in transit and at rest.

How does expense categorization actually work?

Upload your bank or credit card CSV, or connect via Plaid for live sync. Vendor rules and AI read every transaction and map it to a 75-category rental-fleet chart of accounts — fuel, maintenance, tolls, platform fees, insurance, and more. You review what matters; the rest just lands. Works with Chase, AMEX, and most major banks.

Do I have to migrate my old books?

No. Start fresh from your channel imports and bank feeds — FleetPilot builds the ledger forward from there. Keep QuickBooks running alongside with the optional sync, or retire it whenever you're ready.

Are inactive vehicles billed?

No. If a vehicle has no revenue data for that month, it does not get billed. You only pay for vehicles that are actually earning — cars in the shop, in storage, or between owners cost you nothing.

Still have questions? Get them answered live on your own numbers.